PCDL

Board Approved: July 2013

Preble County District Library (PCDL) Facebook Policy

PCDL has a unique (Branch) Facebook Page (s). On the library’s Facebook site is information, news stories, photos, and information about programs, services and materials available at PCDL. Our Facebook pages are a way to reach our patrons through social media. We recognize the web is a 24/7 medium, and your comments are welcome at any time. In order to manage our staff resources (your tax dollars), we generally only monitor comments and postings regular business hours.

The library does not collect, maintain or otherwise use the personal information stored on any third party social media site in any way other than to communicate with users on that site, unless granted permission by users for library contact outside the site.

While Facebook provides an open forum, it is also a family friendly platform, so please keep your comments and wall posts clean. In addition to keeping it family friendly, we ask that you follow our posting guidelines. All postings which contain any of the following will be removed, and the person posting such content will be banned from PCDL Facebook pages*:

  • Content that has graphic, obscene, or explicit content
  • Content that is abusive, threatening, hateful, or intended to defame any person, group or organization
  • Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, genetics, status with regard to public assistance, national origin, physical or intellectual disability or sexual orientation
  • Solicitations or advertisements including promotion or endorsement of any financial, commercial, political organization or for profit agency
  • Content that suggests or encourages illegal activity
  • Spam or links to other sites
  • Content that is clearly off topic
  • Content that infringes on copyrights or trademarks
  • Content that reveals personally identifiable medical information
  • Information that may compromise the safety, security or proceedings of public systems or any criminal or civil investigations

Any posting of photos of minors must be done with the express permission of that minor’s legal guardian.

Patrons participate at their own risk, taking personal responsibility for their comments, username, and any information provided.

Banned from Library Facebook Pages:

The Facebook site will be monitored on a daily basis during normal hours of library operation, via review of the site and/or through email notifications. If a fan/friend posts content that is deemed in violation of the Library’s social media policy, the Library will delete the content in violation. The fan/friend whose comment(s) are removed will be sent a private alert message via Facebook informing them that their comment(s) were removed due to violations with the Library social networking policy. The message will restate the policy and direct them to contact the Facebook site administrator for further information/clarification. The message will also explain the consequences of the “three strike policy” for repeat violations. A fan/friend whose comments are removed for a second violation of the Library Social networking policy will receive a second, similar private alert message, and be notified that upon receiving a third violation of policy, they will be removed as a fan/friend of the Library Facebook page. Upon a third violation and removal of comment(s) the fan/friend will receive a message informing them that they are being removed as a fan/friend and they will be directed to Facebook site administrator for further information/clarification.

Records Retention

As per the City Clerk’s office and State records retention policy for municipalities1, social networking records are defined as “Transitory Material” (of limited reference value, including general postings and comments, general correspondence, walls, feedback and related records); or as “non-historic” and/or “duplicate” (including press releases, photographs, public service announcements, notices of upcoming events and other related records). Thus such records are not required to be retained after administrative and/or reference value has been served. If Library staff deletes a comment or posting, the Library will retain the deleted material for 30 days or the conclusion of the appeal process, whichever is longer.

Appearance of external links does not constitute official endorsement on behalf of PCDL nor do they represent our views. PCDL assumes no liability regarding any event or interaction that takes place by any participant in any library-sponsored social media service. By choosing to comment and/or utilize the above sites, users of Preble County District Library’s social media sites agree to these rules.